The key features of nonprofit boards

Board portals for nonprofits offer a secure sharing platform for effective board meeting management. The best nonprofit board portals provide a secure system to store all crucial financial data and other important information. There are certain features that are common for nonprofit boards. These include the following.

The mission of a company

Every nonprofit organization has a certain mission they’re working towards. It’s important to keep all board members, secretaries, and committees on the same page. As all board documents are located in one place, it’s easy for all parties involved to access information when needed, for example before committee meetings. 

The budget sources 

Nonprofit boards have many of the same tasks as corporate boards, as well as a few extra responsibilities. Nonprofit boards, like corporate boards, are in charge of budgeting, compliance, and general decision-making. Board members have fiduciary responsibilities as part of their work on the board. Their key responsibilities include strategic planning and monitoring, much like any other board. 

Usually, nonprofits are limited in budget. That’s why they need to make sure all resources they have available are used to the most benefit to the organization. Board portals for nonprofits serve as powerful tools that simplify mundane processes and make meeting scheduling easier and faster. 

Instead of using dozens of different apps and platforms, board management software for nonprofits offers the needed toolsets for efficient board collaboration in one secure space.

An approach to governance processes 

The nonprofit board governance has several models, which serve as a crucial element in determining the main function and operations of the nonprofit. Governance models create the structure and process of how key stakeholders can make their contribution, how the decision process looks like, and more.

Here are the three prevalent archetypes that are used as nonprofit board governance models.

• Traditional. In the traditional approach, the board of directors oversees operations through various departments like finance, human resources, and marketing. The executive director, on the other hand, continues to be in charge of management.
  
• Policy. The policy approach is effective for nonprofits since it focuses on the organization’s mission. This indicates that the organization is actively working toward achieving or accomplishing its goals. The board delegated the majority of the responsibility for achieving the company’s objectives to the CEO.
  
• Advisory model. Industry experts who can give specialized guidance and a large network of contacts to the organization make up the advisory model. Advisory board members, unlike other board management methods, give non-binding counsel in their respective disciplines to merely help a business’s owners/stakeholders.
  
  The many duties and responsibilities of nonprofit boards are becoming increasingly difficult to manage without the help of technology. The modern board management software offers robust security with extra encryption and other state-of-the-art security enhancements. With no worries about data breaches, nonprofit boards can put their time and effort into other important tasks and follow their mission. 

The must-have board portal features for nonprofits include the following:

Reporting features

Reporting features allow you to track attendance and create detailed voting reports. You can also quickly export all reports via spreadsheets, which is very convenient when you need information from previous meetings. To make sure board members are working productively towards. 

Collaboration features

Collaboration, especially remote, can be quite challenging without the help of the right board portal. The modern board technology facilitates secure digital communication and encourages better corporate governance and promotes collaboration. Moreover, there is a possibility to run paperless in-person meetings that are ensured by a board portal. 

With an unlimited repository, central dashboard, and announcements, a board portal accelerates knowledge sharing and extends your institutional memory by serving as a complete historical record. Building a meeting and getting it to every stakeholder is more efficient and quick thanks to a reliable board management software.

Secure communication and file-sharing capabilities

When establishing memberships or collecting donations, nonprofit boards may gather tax information or other personal information. Nonprofits may also acquire personal information about their donors.

For copies of the agenda, meeting minutes, financial reports, committee reports, founding papers, and any other critical documents, the site provides limitless cloud document storage. The application allows board members to annotate papers and approve them using e-signature technology.

Besides these features board portal software for nonprofits that ensure effective board management, flexible pricing also plays an important role when it comes to choosing a reliable provider for nonprofits. Before committing to any provider, it’s worth using the free trial option and trying out the software. This way you better understand what functionality you get for certain pricing and how it meets your requirements and expectations.

Board management software for commercial organizations

The board portal software was developed with the goal of improving corporate governance in a variety of global companies, from small organizations to large businesses. Leadership teams, board of directors, C-Suite executives, corporate secretaries, and managers are the most common users of board portals. 

The board portal software is a secure platform that board members of various organizations use to manage meetings. Efficient and effective board management is critical for a company’s growth and survival in today’s market.

Here are some of the typical features of a board management tool for commercial organizations:

Scheduling board meetings

Board management software comes with automation tools that allow you to send or receive proposed meeting emails and calendars, or other visual aids.

Member directory

Here you can find the needed information of every board member. This data usually includes name, address, contact, the position held, etc.

Collaboration tools 

Digital tools such as task management, commenting, file version history, tracking changes, etc., board members can collaborate on proposals and confidential documents. These features also allow better decision management and improve the entire workflow within the organization.

Document management 

It is a better and more secure alternative than sharing files through emails and allows you to upload documents and facilitate selective sharing during, after, or before a board meeting.

Seamless integration

Use Google Sheets, but have board members who prefer Excel? Use Google Calendar, but most of your board schedules in Outlook? Boardable takes such resources and harmonizes them.

Dynamic agendas

Quickly build dynamic templates that empower your board members with private note annotation. Start from scratch or use a template. Email agendas as PDFs to board members with a click.

Affordable pricing is another important aspect of board portal software that makes it appealing to many commercial organizations. The board management platform is not only a powerful tool that is easy to use, but also available at a reasonable price. 

Board portals for healthcare companies

Healthcare organizations ranging from local hospitals with basic board structures, to national hospital systems with complex needs require a powerful board management platform with advanced functionality and the highest security practices.

Board management software simplifies governance by consolidating compliance, reporting, strategic planning, meeting management, and other functions into a single, secure location. A reliable board portal solution enables community healthcare organizations to better manage board activities while offering cost-effective scaling to meet future mergers, acquisitions, and developing requirements.

With a virtual boardroom, healthcare organizations can enhance efficiency for board and staff, have security and full control of important content, improve board member engagement, and document all governance activity. 

All of this can be achieved through utilizing the following benefits of board management software:

Centralized communication

All information is accessible to the designated users in a central location. It empowers your organization to focus on important tasks—and your board to focus on better governing. 

Streamlined meeting scheduling

There’s always something important to accomplish for health care practitioners, whether it’s saving lives, reviewing reports, billings, claims, or more. Board meeting software was specifically created for hospitals, urgent care centers, pharmaceutical companies, and medical insurance companies so that they can spend less time worrying about meetings.

File management functionality

A good board portal software fills the void left by basic video conference software by providing decision-making tools such as voting, surveys, and e-signatures. These allow boards and committees to make faster decisions from anywhere in the world. Faster decisions equal faster actions, which results in greater outcomes.

Board software for financial institutions

Now more than ever, financial institutions need board meeting software that’s comprehensive and secure. There are many board portal solutions built specifically for community bank leaders, boards, and their committees.

Banks

With a board portal, your bank’s board book access becomes more intuitive, archives are easily accessible, votes can quickly be taken, minutes entered. This saves a lot of time, which can be devoted to thoughtful deliberations.

Credit union organizations

Board portals solve credit unions’ challenges and make governance more effective, promote collaboration, and uncover key insights which are useful for future planning. The board management software helps the board of directors surface actionable insights and coordinate important board and leadership activities more easily.